Standards for the collection, use, storage, retention, and disposal of information entrusted to the CTCA — safeguarding member privacy and maintaining accurate organizational records.
MFA, encryption, role-based access, secure cloud storage, and regular backups.
Prompt investigation, containment, evidence preservation, and notification as required.
Confidentiality extends beyond service — no personal or competitive use of Association information.
Section 9 · Records Retention
The CTCA retains records for appropriate periods based on legal requirements, operational needs, and governance best practices.
Records subject to litigation, investigation, or legal hold shall not be destroyed until authorized.
Policy Provisions
Sections 1–8 and 10–16 of the Data Privacy and Records Management Policy.
The Certified Trading Card Association ("CTCA") is committed to protecting the privacy, security, and confidentiality of the information entrusted to the Association. This policy establishes standards for the collection, use, storage, retention, and disposal of information while promoting responsible records management and compliance with applicable laws.
The CTCA recognizes that member trust depends on safeguarding personal information and maintaining accurate organizational records.
Commitment to Privacy & Responsible Stewardship
The Certified Trading Card Association recognizes that information is one of its most valuable assets. The Association is committed to protecting the privacy of its members, maintaining accurate records, and handling information with integrity, professionalism, and care.
By adopting this policy, the CTCA demonstrates its commitment to responsible governance, sound recordkeeping, and the trust placed in it by collectors, businesses, partners, and the broader trading card community.
These commitments support the CTCA's mission of making the hobby Safer. Smarter. Stronger.